“Organizational Charter”
Non-Profit Organization Global Academic Community – STATUTE –
Chapter 1. General Rules
Article 1. Name
The Organization is called Non-Profit Organization “Global Academic Community.”
Article 2. Office
The organization shall have its principal office in 1-8-13 Kita Okegawa City Japan.
Article 3. Objective
The Organization aims to promote academic, cultural, artistic, and sporting activities for people in Japan and around the world, and to contribute to international cooperation
Article 4. Kind of Non-Profit Organization
The Organization conducts the following types of specific non-profit activities to achieve the goals of the previous article
1. Activities to promote health, medical, or welfare
2. Activities to promote social education
3.Activities to promote science, culture, arts, or sports
4. Activities to promote international cooperation
5. Activities to promote healthy development of children
6. Activities to promote developing an information society
7. Activities to promote science and technology
Article 5. Category of Businesses
The Organization carries out the following business to achieve the purpose of Article 3.
1.Business related to non-profit activities
(1) Research presentation ability support project by holding research meetings for researchers
(2) Publication of journals for researchers
(3) Part-time job support project by providing part-time job information to university students
(4) Housing support project through the establishment of rental housing for university students
(5) Support for studying abroad in Japan to study at educational institutions in Japan
(6) Support for the international dissemination of Japan traditional martial arts
(7) Support for studying abroad from abroad to Japan to learn Japan traditional martial arts
2. Other businesses
(1) Entrustment of work related to the preparation of a list of the Science Council of Japan and the management of member information
(2) Entrustment of work related to accounting and preparation of financial statements of the Science Council of Japan
(3) Commissioning of work related to the management of the Science Council of Japan
(4) Accumulation of operational know-how related to the holding of Science the Council of Japan
Chapter 2 Members
Article 6. Type
The members of the Organization shall be regular members appointing under the Act on Promotion of Non-Profit Activities (hereinafter referred to as the “Act”). (1) Regular member: An individual or group has joined in support of the purpose of the organization.
(2) Supporting Member: An individual or group agrees with the purpose of the Organization, and has the intention to support it.
Article 7. Joining
There are no special conditions for membership of members.
2. A person intending to become a member shall apply to the President in writing to that effect, and he must approve the membership unless there is a justifiable reason.
3. If the President does not approve the admission of the person set forth in the preceding paragraph, he shall promptly notify the person to that effect in writing with the reason.
Article 8. Admission Fee and Membership Fee
Members must pay the admission fee and membership fee separately determined at the General Meeting.
Article 9. Disqualification of Membership
If a member falls under any of the following items, he or she shall lose his or her qualification.
(1) When the notice of withdrawal membership is submitted.
(2) When a member dies or is declared disappearance, or the Organization of which he or she is a member ceases to exist.
(3) When a member has been delinquent in paying the membership fee for more than 3 years.
(4) When a member is expelled.
Article 10. Withdrawal
When a member intends to withdraw from membership, he or she may voluntarily withdraw from membership by submitting a written statement to the President.
Article 11. Expulsion
If a member falls under any of the following items, he or she may be expelled by a resolution of the General Meeting.
(1) In the event of a violation of laws and regulations, the Articles of Organization, etc.
(2) When a member damages the reputation of the Organization or acts contrary to the purpose.
2. In the event that a member is to be expelled pursuant to the provisions of the preceding paragraph, he must be given an opportunity to explain himself or herself before the vote is taken.
Article 12. Non-return of Contributions
Admission fees, membership fees, and other contributions that have already been paid shall not be refunded.
Chapter 3 Officers and Staffs
Article 13. Types, Constants, and Appointments of Board Members
The Organization shall have the following board members.
(1) Directors: 3 to 30 person
(2) Auditors: 1 to 3 person
2. One of the directors shall be a president and five or fewer shall be the vice-presidents.
3. Directors and Auditors shall be elected at the General Meeting.
4. A President shall be elected by the Board of Directors.
5. Vice-Presidents shall be appointed by the President.
6. Board members shall not include more than one spouse or relatives within the third degree of kinship of each officer, or such board members, their spouses and relatives within the third degree of kinship shall not exceed one-third of the total number of board members.
7. A person who falls under any of the items of Specified Non-profit Activities Promotion Act Article 20 of the Act may not become an board member of the Organization.
8. Auditors may not concurrently serve as directors or employees of the Organization.
Article 14. Duties of Board Members
The President shall represent the Organization and preside over its business.
2. Directors other than the President shall not represent the Organization in the affairs.
3. The Vice President shall assist the President, and in the event of an accident to the President or in the absence of the President, the Vice President shall perform the duties in the order appointed in advance by the President.
4. The directors shall constitute the Board of Directors and execute the business of the Organization.
5. Auditors shall perform the following duties:
(1) To audit the status of business execution by Directors.
(2) To audit the status of the assets of the Organization.
(3) If, as a result of the audit pursuant to the provisions of the preceding two items, it is found that there is a fraudulent act or a serious fact that violates laws and regulations or the Statute with respect to the duties or property of the Organization, it shall be reported to the General Meeting or the competent authority.
(4) If it is necessary to make a report as described in the preceding item, a General Meeting shall be convened.
(5) To express an opinion to a director regarding the Status of the execution of business by a director or the status of the assets of the Organization, or to request the convening of a meeting of the Board of Directors.
Article 15. Term of Board Members, etc.
The term of Board Members shall be two years.
2. The term of Board Members appointed as a substitute or as a result of an increase in the number of Board Members shall be the remainder of the term of their respective predecessors or incumbents.
3. Board Members may be reappointed.
4. Even after resignation or expiration of the term of office, a Board Member shall perform his or her duties until his or her successor assumes office.
Article 16. Filling Vacancies
In the event that more than one-third of the number of directors or auditors is vacant, the vacancy shall be filled without delay.
Article 17. Dismissal of Board Members
If a Board Member falls under any of the following items, he or she may be dismissed by resolution of the General Meeting.
(1) When it is recognized that the Board Member is unable to perform his or her duties due to a mental or physical disability.
(2) When there is a breach of duties in the course of duty or other acts that are inappropriate for a Board Member.
2. In the event that a Board Member is to be dismissed pursuant to the provisions of the preceding paragraph, he must be given an opportunity to explain himself or herself before the vote.
Article 18. Remuneration of Board Members
Remuneration may be given to Board Members provided, however, that the number of Board Members who receive remuneration shall not exceed one-third of the total number of Board Members.
2. Board members may be reimbursed for expenses incurred in the execution of their duties.
3. Matters necessary for the preceding two paragraphs shall be determined separately by the President after a resolution of the General Meeting.
Article 19. Staff
In order to handle the affairs of the Organization, the Secretary-General and other Staff Members may be appointed to the Organization.
2. The Secretary General and other Staff Members shall be appointed and dismissed by the President.
Chapter 4 General Meeting
Article 20. Type of General Meeting
There shall be two types of General Meetings of the Organization: Ordinary General Meetings and Extraordinary General Meetings.
Article 21. Composition of the General Meeting
The General Meeting shall be composed of regular members.
Article 22. Powers of the General Meeting
The General Meeting shall vote on the following matters:
(1) Amendment of the Articles of the Organization
(2) Dissolution and attribution of residual assets in the event of dissolution
(3) Merger
(4) Business plan and activity budget, and changes thereto
(5) Business reports and settlement of activities
(6) Appointment or dismissal of Officers, duties and remuneration
(7) Amount of admission fee and membership fee
(8) Expulsion of members
(9) Borrowings (excluding short-term loans repaid with profits during the fiscal year) Waiver of other new obligations and rights
(10) Organization and operation of the Secretariat
(11) Other important matters related to operation
Article 23. Holding of General Meetings
The Ordinary General Meeting shall be held once a year.
2. An Extraordinary general Meeting shall be held in the following cases:
(1) When the Board of Directors deems it necessary and requests the convocation of a meeting.
(2) When one-fifth or more of the total number of Regular Members requests a convocation in writing stating the purpose of the meeting.
(3) When the Auditor convenes in accordance with the provisions of Article 14, Paragraph 5, Item 4.
Article 24. Convocation of the General Meeting
The General Meeting shall be convened by the President, except in the case of Item 3 of Paragraph 2 of the preceding Article.
2. When a request is made pursuant to the provisions of Paragraph 2, Items 1 and 2 of the preceding Article, the President shall convene an Extraordinary general Meeting within 30 days from the date of such request.
3. When convening a General Meeting, notice must be given at least five days prior to the date of the meeting, either in writing or by electromagnetic means, stating the date, time, place, purpose, and matters to be discussed.
Article 25. Chairperson of the General Meeting
The chairperson of the General Meeting shall be elected from among the Regular Members who attended the General Meeting.
Article 26. Quorum of the General Meeting
A General Meeting may not be held without the attendance of at least one-fifth of the total number of Regular Members.
Article 27. Resolution of the General Meeting
Matters to be resolved at the General Meeting shall be matters notified in advance in accordance with the provisions of Article 24, Paragraph 3. provided, however, that if the agenda is urgent and the consent of a majority of the Regular Members present agrees, a resolution may be made on that matter.
2. In addition to those stipulated in these Articles of the Organization, the proceedings of the General Meeting shall be decided by a majority of the Regular Members present, and in the event of a tie, the Chairperson shall decide.
3. In the event that a Director or a Regular member proposes a matter that is the purpose of the General Meeting, and all the Regular Members express their intention to agree in writing or by e-mail, it shall be deemed that a resolution of the General Meeting to approve the proposal has been made.
Article 28. Voting Rights at the General Meeting, etc.
The voting rights of each Regular Member shall be equal.
2. A Regular Member who is unable to attend the General Meeting due to unavoidable reasons may vote in writing or by e-mail on matters notified in advance, or delegate voting to another Regular Member as a proxy.
3. Regular members who have voted in accordance with the provisions of the preceding paragraph shall be deemed to have attended for the application of the provisions of the preceding two articles and paragraph 1 of the following article.
4. Regular Members who have a special interest in the resolution of the General Meeting may not participate in the resolution of the proceedings.
Article 29. Minutes of the General Meeting
The minutes of the General Meeting shall be prepared with the following items:
(1) Date, time and place
(2) Current number of regular members
(3) The number of regular members who attended the general meeting (if there are any voters or delegates in writing, the number shall be added). ）
(4) Matters concerning the appointment of the Chairperson
(5) Matters to be deliberated
(6) Summary of the proceedings and results of the resolution
(7) Matters concerning the appointment of signatories to the minutes
2. The minutes shall be signed, stamped or signed by the chairperson and two signatories of the minutes appointed by the General Meeting.
3. Notwithstanding the provisions of the preceding two paragraphs, if a resolution of the General Meeting is deemed to have been made pursuant to the provisions of Article 27, Paragraph 3, the minutes of the Meeting shall be prepared stating the following matters:
(1) Contents of matters deemed to have been resolved by the General Meeting
(2) The name or designation of the person who made the proposal for the matters in the preceding item
(3) The date on which the resolution of the General Meeting is deemed to have been made
(4) Name of the person who performed the duties related to the preparation of the minutes
Chapter 5. Board of Directors
Article 30. Composition of the Board of Directors
The Board of Directors shall be composed of Directors.
Article 31. Authority of the Board of Directors
In addition to the matters separately stipulated in these Articles of the Organization, the Board of Directors shall resolve the following matters.
(1) Matters to be submitted to the General Meeting
(2) Matters related to the execution of matters resolved by the General Meeting
(3) Other matters related to the execution of business that does not require a resolution of the General Meeting
Article 32. Holding of the Board of Directors
The Board of Directors shall meet in the following cases:
(1) When the President deems it necessary.
(2) When a request for a convocation is received from one-half or more of the total number of Directors in writing stating the matters that are the purpose of the Board of Directors.
(3) When there is a request for convocation from the Auditor pursuant to the provisions of Article 14, Paragraph 5, Item 5.
Article 33. Convocation of the Board of Directors
The Board of Directors shall be convened by the President.
2. When a request is made pursuant to the provisions of Item 2 or Item 3 of the preceding Article, the President shall convene a holding of the Board of Directors within 30 days from the date of such request.
3. When convening a holding of the Board of Directors, the holding shall be notified in writing or by electromagnetic means stating the date, time, place, purpose, and matters to be discussed at least 10 days prior to the date of the holding.
Article 34. Chairperson of the Board of Directors
The chairperson of the Board of Directors shall be the President.
A holding of the Board of Directors may not be held without the attendance of a majority of the total number of Directors.
Article 36. Resolution of the Board of Directors
Matters to be resolved by the Board of Directors shall be matters notified in advance in accordance with the provisions of Article 33, Paragraph 3.
2. The proceedings of the Board of Directors shall be decided by a majority of the total number of Directors, and in the event of a tie, the Chairperson shall decide.
Article 37. Voting Rights of the Board of Directors, etc.
The voting rights of each Director shall be equal.
2. Directors who are unable to attend meetings of the Board of Directors for unavoidable reasons may vote in writing or by e-mail on matters notified in advance.
3. Directors who have voted in accordance with the provisions of the preceding paragraph shall be deemed to have attended the meeting of the Board of Directors for the purposes of the application of the preceding Article and Paragraph 1 of the following Article.
4. Directors who have a special interest in the resolution of the Board of Directors may not participate in the resolution of the proceedings.
Article 38. Minutes of Board of Directors
The minutes of the proceedings of the Board of Directors shall be prepared stating the following matters:
(1) Date, time and place
(2) The total number of Directors, the number of attendees, and the names of the attendees (in the case of a voter in writing, etc., that fact should be added). ）
(3) Matters to be deliberated
(4) Summary of the proceedings and results of the resolution
(5) Matters concerning the appointment of signatories to the minutes
2. The minutes of the Meeting shall be signed, stamped, or signed by the chairperson and two signatories of the minutes appointed at the Meeting (if the number of persons who actually attended the meeting (hereinafter referred to as actual attendees) is less than two, excluding the chairperson, the chairperson and all actual attendees).
Chapter 6. Assets
Article 39. Composition
The assets of the Organization shall consist of the following items:
(1) Assets listed in the inventory at the time of establishment
(2) Admission fee and membership fee
(3) Donations
(4) Proceeds arising from property
(5) Revenues associated with business
(6) Other earnings
Article 40. Management and Classification of Assets
The assets of the Organization shall be managed by the President, and the method shall be determined separately by the President after a resolution of the General Meeting.
2. The assets of the Organization shall be managed separately and classified according to accounting classification.
Chapter 7. Accounting
Article 41. Principles of Accounting
The accounting of the Organization shall be conducted in accordance with the principles set forth in each item of Article 27 of accounting of an organization engaging in specified non-profit activities.
Article 42. Classification of Accounting
The accounting of the Organization shall be classified as follows:
(1) Accounting for businesses related to specified non-profit activities
(2) Accounting for other businesses
Article 43. Fiscal year
The fiscal year of the Organization shall begin on April 1 of each year and end on March 31 of the following year.
Article 44. Business Plan and Budget
The business plan of the Organization and the budget for its activities shall be prepared by the President for each fiscal year and shall be approved by the General Meeting.
Article 45. Interim Budget
Notwithstanding the provisions of the preceding Article, if the budget cannot be established due to unavoidable reasons, the President may, after a resolution of the Board of Directors, take revenue expenses in accordance with the budget of the previous fiscal year until the date of budget enactment.
2. The revenue expenses set forth in the preceding paragraph shall be deemed to be the revenue expenses of the newly established budget.
Article 46. Contingency Funds
Contingency funds may be set up in the budget to cover over-budgeted or extra-budgetary expenditures.
2. When using the reserve fund, it must be approved by the Board of Directors.
Article 47. Addition and Revision of Budget
In the event that an unavoidable reason arises after the budget has been enacted, the predetermined budget may be added or revised after a resolution of the General Meeting.
Article 48. Business Report and Financial Results
Documents related to the settlement of accounts, such as business reports, statement of activities, balance sheets, and inventories of the Organization shall be prepared by the President promptly after the end of each fiscal year, audited by the auditors, and approved by the General Meeting.
2. When a surplus occurs in the settlement of accounts, it shall be carried forward to the next fiscal year.
Article 49. Ad hoc measures
In addition to what is stipulated in the budget, borrowing money or taking on new obligations, or waiving rights must be passed by a resolution of the General Meeting.
Chapter 8 Amendment, Dissolution and Merger of Articles of Organization
Article 50. Amendment of the Articles of Organization
When the Organization intends to amend its articles of organization, it must obtain approval from the competent authority only after a resolution by a three-fourths majority of the Regular Members present at the General Meeting and only in the case of amendments to the articles of organization related to the matters stipulated in Article 25, Paragraph 3 of the Act.
Article 51. Dissolution
The Organization shall be dissolved for the following reasons:
- Resolutions of the General Meeting
(2) Inability to succeed in the business related to the specified non-profit business for which it is intended
(3) Absence of Regular Members
(4) Merger
(5) Decision to commence bankruptcy proceedings
(6) Revocation of certification of establishment by the competent authority
2. When the Organization is dissolved due to the reasons set forth in Item 1 of the preceding paragraph, the consent of at least three-fourths of the total number of Regular Members must be obtained.
3. In the event of dissolution due to the reasons set forth in Item 2 of Paragraph 1, approval of the competent authority must be obtained.
Article 52. Attribution of Residual Assets
When the Organization is dissolved (excluding dissolution due to merger or decision to commence bankruptcy proceedings), the property remaining shall be transferred to the State.
Article 53. Merger
When the Organization intends to merge, it must pass a resolution of at least three-fourths of the total number of regular members at the General Meeting and obtain approval from the competent authority.
Chapter 9. Method of Public Notice
Article 54. Method of Public Notice
Public notices of the Organization shall be posted on the bulletin board of the Organization and published in the Official Gazette.
Chapter 10. Miscellaneous
Article 55. Bylaws
Detailed regulations necessary for the enforcement of these Articles of Organization shall be determined by the President after a resolution of the Board of Directors.
Supplementary provisions
１．The articles of organization is enforced from the date of establishment
Incorporation.
２．Officers at the time of establishment of the Organization are as follows;
President: Masamichi YOSHIOKA
Vice President: Motonobu TOKUMAE
Vice President: Tomohiro OHNO
Director Katsunari OKABE
Director Masaru UMEDA
Director Satoshi YAMAGISHI
Director Yohei SHIBASAKI
Director Chiaki YOSHIOKA
Auditor Tsuneyuki WAKABAYASHI
３．Notwithstanding the provisions of these Articles of Organization, the term of office of the officers at the time of establishment of the Organization shall be from the date of establishment to June 30 2017.
４．Business plan and activity budget of the Organization at the time of establishment are determined at the founding General Meeting regardless of the provisions of the articles of Organization.
５．Initial business year of establishment of the Organization becomes the fiscal year of the Organization from its establishment year to 31 March 2017.
６．Admission fee and membership fee of the Organization at the time of establishment are the amount listed below regardless of the provisions of the articles of Organization.
| Types of Membership | Enrollment Fee | Membership (year)) |
| Regular Member | JPY 3,000 | JPY 1,000 |
| Supporting Members | JPY 30,000 | JPY 10,000 |